Visiting Speaker Information

Use the links below to submit your travel and talk information to our department ahead of your visit.

Visiting Speaker Travel Survey

Submit information about your travel plans and needs here.

Visiting Speaker Travel Survey

Visiting Speaker Information Form

Submit information about your talk (e.g., title, abstract, images, and access permissions to slides/recordings) so we can advertise.

Speaker Information Form

Directions to Yale Physics Department

Google Map and Directions to Sloane Physics Laboratory

Sloane Google Map Imge

Sloane Physics Laboratory - 217 Prospect Street, New Haven, CT 06511

  • Sloane Physics Laboratory (SPL), 217 Prospect Street, is where the departmental administrative offices are located.  The Chair’s Office is on the first floor (Rm. 34).  
  • Sterling Chemistry Lab (SCL), 225 Prospect Street, home to physics instructional labs
  • Yale Science Building (YSB), 260 Whitney Avenue
  • Wright Laboratory (WL), 272 Whitney Avenue
  • Yale Quantum Institute (YQI), 17 Hillhouse Avenue, 4th Floor
  • Kline Tower (KT), 219 Prospect Street.

Travel Reimbursements for Invited Speakers

The administrative assistant who is helping with your travel arrangements will contact you with relevant forms to fill out upon receiving your Visiting Speaker Travel Survey before your visit.  When you have completed your visit, please submit your receipts, along with a description of each expense, to the same administrative assistant. 

Please note: Receipts must show proof of payment (e.g., a credit card number’s last four digits on the receipt).  If this is not available, please submit a credit card statement that clearly shows the charge.

Please keep in mind that reimbursements generally take three weeks from the date of submission.

Receipts to Include

  • If you have a paper ticket, please include your airline passenger ticket receipt (showing the cost of the flight).
  • If you have an e-ticket, please include your boarding passes, copy of your itinerary and something showing payment method (your itinerary will do if it shows the amount paid, or a credit card receipt).

  • Airport shuttle transportation receipt
  • Train receipts
  • Taxi receipts