Visiting Speaker Information

Directions to Yale Physics Department

Directions to Yale Physics Department

Travel Reimbursements for Invited Speakers

The administrative assistant who is helping with your travel arrangements will contact you with relevant forms to fill out upon receiving your Visiting Speaker Travel Survey before your visit.  When you have completed your visit, please submit your receipts, along with a description of each expense, to the same administrative assistant. 

Please note: Receipts must show proof of payment (e.g., a credit card number’s last four digits on the receipt).  If this is not available, please submit a credit card statement that clearly shows the charge.

Please keep in mind that reimbursements generally take three weeks from the date of submission.

Receipts to include:

Airline travel:

If you have a paper ticket, please include your airline passenger ticket receipt (showing the cost of the flight).

If you have an e-ticket, please include your boarding passes, copy of your itinerary and something showing payment method (your itinerary will do if it shows the amount paid, or a credit card receipt).

Ground transportation:

Airport shuttle transportation receipt

Train receipts

Taxi receipts

For mileage reimbursement:

If you drove and need reimbursement for mileage, please include a printout from MapQuest or Google Maps showing mileage to New Haven.