Campus Access and Research during COVID-19

May 29, 2020

2020-21 Academic Calendar (revised)

Fall 2020

Aug 24, 2020 - Aug 28, 2020
Move-in, if in residence

Aug 31, 2020
Classes start

Nov 21, 2020  - Nov 29, 2020
November break

Nov 30, 2020 - Dec 4, 2020
Last week of classes online

Dec 7, 2020 - Dec 10, 2020
Online reading period

Dec 11, 2020 - Dec 18, 2020
Online final exam period

Spring 2021


May 28, 2020

SEAS & Science Safety Committees

SEAS Safety Committee
Fahmeed Hyder, Sohrab Ismail-Beigi, Corey O’Hern, Mark Reed, Brian Scassellati, Vince Wilczynski, Julie Zimmerman 

Science Safety Committee
Jay Ague, Ron Breaker, Casey Dunn, Don Engelman, Larry Gladney, Scott Miller, Wilhelm Schlag, Pieter von Dokkum

These committees will be reviewing Phase 1 research proposals and providing recommendations to the FAS Dean of Science. They will help ensure that we hold our research community to a consistently high standard of safety across disciplines. In addition to your department chair, these safety officers will serve as a point of contact for any concerns or suggestions for improvement you may have within your department. 

May 26, 2020

New campus COVID resource line

Here is the new Campus COVID Resource Line: 203-432-6604, toll free 866-924-9253, which is staffed by Advanced Practice Nursing Students 12 hours a day, 7 days a week. This is the  one stop shop if there is a COVID health concern by staff/trainees/faculty.

May 21, 2020

Resources for Phase 1 Research Reactivation

·  COVID-19: Returning to Yale

· EHS: Return to Yale

· Overview and Instructions for Faculty for Phase 1 Research Reactivation

·  Research Reactivation Phases

·  Overview for using EHS Integrator Phase 1 Reactivation and Video

·  EHS Integrator

·  Expectations of Working in Laboratories during the COVID-19 Pandemic

·  Laboratory Ramp-up Checklist

·  EHS Instructions for Return to Laboratory Research Phase 1

·  FAQs - Phase 1 Research Reactivation

·  FAQs for Library Reopening

·  YARC Guidance 

·  Lab PPE Guidance

·  Trainee Accommodations Guidance

· University Hotline  (for reporting violations)

There will be a call center opening in the coming week that will be a single number to address both possible COVID-19- symptomatic and positive individuals.  We will advise you on this procedure when it is ready.

This is the current protocol to report COVID-19 positive cases:   

  • If the person has symptoms, but has not been tested, have them contact employee health (203-432-7978). They will advise on testing and provide information on next steps.
  • If someone who is COVID-19 positive has been in your workspace or laboratory, immediately          contact your Human Resource Generalist (HRG). Your HRG will ensure that public health authorities will implement measures to trace contacts, etc. Your HRG can also answer any questions about minimizing transmission of COVID-19 to other workplace occupants. In addition, immediately contact Facilities (203-432-6888) and EHS (203-785-3550) to implement enhanced cleaning. A restricted access sign (last page of this pdf link) should be placed on the door of the area that requires cleaning. This is the same for non-lab areas.

May 18, 2020

Instructions for Faculty for Phase 1 Research Reactivation 

Provost announcement

Reactivation phases

Overview and Instructions for Faculty for Phase 1 Research Reactivation includes:

  • Helpful Information for Review Before Return to Campus
  • How to Apply for Permission to Return to Campus (including Integrator link)
    • Please note  that you must be on the Yale network to access EHS Integrator. If you are not on the Yale network or Yale Secure wi-fi, you must first begin a VPN secure connection (via Cisco Any Connect).
  • Current Status of Campus Operations
  • Contacts for help (including how to report COVID-19 positive person in your lab)

Research Registration Reactivation Demo

For questions regarding your Phase 1 research plan in Physics please consult first with the building contacts: Sid Cahn (SPL, YSB) and Jeff Ashenfelter and Frank Lopez (WL).
For questions regarding EHS Integrator, please email or call 203-737-2122 with any questions.

May 13, 2020

Message from Karsten Heeger, Physics Department Chair

At this point in time access to these buildings is still limited to personnel who are authorized for critical maintenance activities. If you are part of this group, you have been notified and face masks have been issued to you from the university. Everyone else is expected to stay off campus. While the State of Connecticut and parts of the country are working towards a re-opening in the coming days, the current access restrictions to campus remain for now. If you have a need to retrieve items from campus please contact one of our building contacts:
Hannah Carroll and Sid Cahn for SPL, SCL, HH.
Jeff Ashenfelter and Frank Lopez for WL.
They will arrange a pick up for you or schedule a time with you to retrieve your items. Please do not simply enter the buildings. The university has observed an increase in unauthorized building access across campus. Unless we follow the current rules we run the risk of delaying the return to campus and the restart of our research activities.

April 29, 2020

Message from Karsten Heeger, Physics Department Chair

At this point only critical personnel authorized by the Dean’s Office for critical maintenance activities in labs are allowed to enter the buildings and work on campus. Everyone else is expected to remain off-site. If you have not received an email you are not on the list of critical personnel.
We do realize that the extended period of off-campus work poses significant challenges, and some of you may need to retrieve some items from your office or lab to effectively continue work from home. To allow for this possibility,  the following people are the designated point of contacts for the following Physics buildings. They will coordinate the pick up of items or find ways of getting them to you. Eventually, they will also help implement building-specific procedures for access when we start limited on-campus work. 

SPL, Hillhouse, SCL

Hannah Carroll
Sidney Cahn

Wright Lab

Jeff Ashenfelter
Frank Lopez

April 28, 2020

Message from Scott Strobel, Provost & Jack Callahan, Jr., Senior Vice President for Operations

We are writing to ask all members of the Yale community to wear masks or other face coverings in public, including when you are in shared spaces on campus.  This simple measure will help protect the health and safety of our community and slow the spread of COVID-19.