July 24, 2020
Update from Karsten Heeger, Chair
Preparing for campus access during Phase II starting July 20
Next week the university will enter Phase II of the research reactivation on campus. For more information please see
This will allow researchers including postdocs and graduate students to access campus facilities, labs, and offices for research.
The guiding principles are
- wear a mask
- practice social distancing
- <50% density of personnel in all spaces (including labs and offices)
To access campus you will need to
- have an authorization
- complete EHS training
- perform health checks and symptom monitoring before you come to campus
- follow rules for social distancing and PPE
To get authorization
- If your group has a Phase I authorization for campus access you don’t need to do much. Please review your EHS Integrator plan, add any location or personnel you might want to add, and submit the revised plan.
- If you and your group do not have authorization for campus access yet, please fill out an EHS Integrator plan for Phase II for review and approval.
Department Plan for Group Offices and Shared Spaces
In addition to the PI plans I will need to submit a department plan that ensures we will follow the guiding principles of social distancing and personnel density in all department spaces. One of the most challenging aspects will be coordinating the use of group offices for graduate students and postdocs and use of shared laboratories. To coordinate this I will need all of your help. Our department is spread over several buildings and every group has a different way of using their office spaces.
To help me put together the department plan I ask that every PI whose group is expected to return to campus under Phase II send me a short plan (few sentences) for how will you and your group ensure < 50% personnel density and social distancing of > 6ft in your group offices and laboratories? If you have a shared group office with another PI please coordinate through Google doc, Slack etc. Please send me your group’s plan for the use of shared offices and labs by Thursday, July 16.
Together with the graduate program team we will develop a separate plan for the shared graduate student spaces for 1st and 2nd years in SPL.
June 26, 2020
Take action now to avoid disruptions using Zoom after July 19
To improve the security and privacy of the Zoom platform and its meeting participants, Zoom will require that all meetings have either a Passcode or a Waiting Room enabled as of Sunday, July 19. Zoom is renaming meeting “Passwords” to “Passcodes” to better align with its role of allowing people in a meeting.
If your meeting does not have a passcode, the Waiting Room will be enabled, and you will need to admit participants to the meeting. Participants will see a screen showing they are in the waiting room and the Host will see a message showing someone is in the waiting room. Participants who sign into Zoom prior to joining the meeting will bypass the waiting room.
June 15, 2020
Machine shop access at Wright Lab during Phase I
JW Gibbs shop
The professional machine shop is operational and ready for work. If you are in need of getting a part made or machined please contact shop supervisor Vincent Bernardo at email@example.com to arrange an online Zoom consultation and discuss your needs. No walk-in consultations.
Advanced Prototyping Center (APC)
The APC is operational but only for APC personnel. No walk-ins or direct work by users. Please contact James Nikkel at firstname.lastname@example.org if you need to get a part made using one of the machines in the APC. He will arrange for one of the APC experts to help you.
Research and Teaching Shops
The research and teaching shops will open soon under the supervision of David Johnson and Craig Miller. You will receive a separate email confirmation once the shops are open. To use these shops please contact David Johnson <email@example.com> for the teaching shop and Craig Miller <firstname.lastname@example.org> for the research shop to schedule a time when you can come and use the machines. Please allow sufficient time and schedule your appointment at least a day in advance.
At the time of your appointment you will need to swipe in and out of the shop space using your Yale ID card. You will be asked to wash your hands when you enter and leave the shop space. Due to the need for cleaning, the initial working hours of both the research and teaching shops will be 9-12pm and 12.30-3pm. You are expected to wear a surgical masks in the shop and clean up your space after your work. To allow for proper social distancing and shop supervision the number of users (besides shop supervisors) in the teaching shop will be limited to 2, and to 1 in the research shop.
June 1, 2020
Notice to faculty, staff and trainees about Phase 1 Research Reactivation
Phase 1 of Yale’s measured research reactivation plan will start on Monday, June 1st. Investigators will be cleared over the course of the coming week to return to campus, if their lab and department safety plans and approvals are in order. Authorization to return to campus is being spaced out over several days to ease the strain of reactivating campus infrastructure, and allow for the delivery of laboratory (PPE) ‘Welcome Kits’. Faculty and facility directors who submitted safety plans for approval will receive an authorization notice from EHS Integrator for the approved investigators in their labs to return to campus. Faculty are expected to forward the authorization notice and communicate with their trainees and staff to coordinate shifts and their return to campus schedules, providing flexibility given the rapidly changing conditions. Faculty should also convey their laboratory safety plans, including expectations for PPE use, dedensification, disinfecting procedures, and any other operational plans to trainees and staff.
In general, EHS is putting up the legally required signs, and Facilities is putting up the other in-building signs. They all share design elements. They are posting them all as PDFs at https://ehs.yale.edu/covid-19-posters. If anyone sees a need for another sign or wants the nicely printed copies, let me know.
2020-21 Academic Calendar (revised)
Aug 24, 2020 - Aug 28, 2020
Move-in, if in residence
Aug 31, 2020
Nov 21, 2020 - Nov 29, 2020
Nov 30, 2020 - Dec 4, 2020
Last week of classes online
Dec 7, 2020 - Dec 10, 2020
Online reading period
Dec 11, 2020 - Dec 18, 2020
Online final exam period
SEAS & Science Safety Committees
SEAS Safety Committee
Fahmeed Hyder, Sohrab Ismail-Beigi, Corey O’Hern, Mark Reed, Brian Scassellati, Vince Wilczynski, Julie Zimmerman
Science Safety Committee
Jay Ague, Ron Breaker, Casey Dunn, Don Engelman, Larry Gladney, Scott Miller, Wilhelm Schlag, Pieter von Dokkum
These committees will be reviewing Phase 1 research proposals and providing recommendations to the FAS Dean of Science. They will help ensure that we hold our research community to a consistently high standard of safety across disciplines. In addition to your department chair, these safety officers will serve as a point of contact for any concerns or suggestions for improvement you may have within your department.
New campus COVID resource line
Here is the new Campus COVID Resource Line: 203-432-6604, toll free 866-924-9253, which is staffed by Advanced Practice Nursing Students 12 hours a day, 7 days a week. This is the one stop shop if there is a COVID health concern by staff/trainees/faculty.
Resources for Phase 1 Research Reactivation
· University Hotline (for reporting violations)
There will be a call center opening in the coming week that will be a single number to address both possible COVID-19- symptomatic and positive individuals. We will advise you on this procedure when it is ready.
This is the current protocol to report COVID-19 positive cases:
- If the person has symptoms, but has not been tested, have them contact employee health (203-432-7978). They will advise on testing and provide information on next steps.
- If someone who is COVID-19 positive has been in your workspace or laboratory, immediately contact your Human Resource Generalist (HRG). Your HRG will ensure that public health authorities will implement measures to trace contacts, etc. Your HRG can also answer any questions about minimizing transmission of COVID-19 to other workplace occupants. In addition, immediately contact Facilities (203-432-6888) and EHS (203-785-3550) to implement enhanced cleaning. A restricted access sign (last page of this pdf link) should be placed on the door of the area that requires cleaning. This is the same for non-lab areas.
Instructions for Faculty for Phase 1 Research Reactivation
- Helpful Information for Review Before Return to Campus
- How to Apply for Permission to Return to Campus (including Integrator link)
- Please note that you must be on the Yale network to access EHS Integrator. If you are not on the Yale network or Yale Secure wi-fi, you must first begin a VPN secure connection (via Cisco Any Connect).
- Current Status of Campus Operations
- Contacts for help (including how to report COVID-19 positive person in your lab)
Message from Karsten Heeger, Physics Department Chair
Jeff Ashenfelter and Frank Lopez for WL.